Supplier/ Vendor Evaluation Form

No. __________ Dated ___________

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Supplier/ Vendor Evaluation Form (English)

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Supplier/ Vendor Evaluation Form

1. General:

1. Name of Supplier/ Vendor: ___________________________________________

2. Address of Supplier/ Vendor: _________________________________________

3. Contact Person: ____________________________________________________

iv. Phone No. __________________ ____________________

5. Fax No. ____________________

6. Email: ____________________________________

7. Web Address: _________________________________________

8. Year of Establishment: ____________

9. Facility Size: ____________________

x.	Category:	Materials		Services

2. Manufacturing Facility/ Process Facility

1. Does  the supplier/  vendor  has  adequate  machinery and  equipment  to supply materials/

services? Yes    No

2. Describe available machinery/ equipment:

		Sr. #	Description	No.	State of Maintenance
		a
		b
		c
		d
		e
iii.	Does the supplier/ vendor maintain a maintenance schedule?
Yes		No

4. Does the supplier/ vendor has adequate knowledge of the manufacturing processes carried

out by him?	Yes	No

5. Does the supplier/ vendor maintain technical files on the manufacturing processes carried

out by them?	Yes		No

6. Are tools, dies, jigs reconfirmed for compliance with manufacturing specifications after

prescribed intervals?	Yes	No

3. Raw Material & Process Consumables Procurement

1. Are raw materials and process consumables are tested/ certified at the time of procurement

as per required specifications?

Yes No

ii.	Is record of raw materials and process consumables maintained?	Yes		No

4. Workmanship, Training, etc.

i.	Are employees recruited on the basis of a defined job description?	Yes		No

ii.

a.	Are employees provided with any training to perform a specified job?	Yes		No
b.	If the answer is yes, what type of training?

Outside		In-house		On job
			Apprenticeship
Training		Training		Training

3. Are employees properly briefed about the manufacturing processes to be carried out by

them?Yes    No

iv.	Are the craftsmanship/ workmanship of employees satisfactory?	Yes		No

5. Shop Floor Management

i.

Is the working area designed according to process flow?

Yes

No

2. Are work stations designed to facilitate the process flow and manufacturing requirements?

iii.	Please indicate the sufficiency of the following:			Yes		No
	a.	Space for each work station	Yes		No
	b.	Lighting arrangements
	Yes		No
	c.	Air ventilation
	Yes		No
	d.	Dust collection
	Yes		No

e.	Cleanliness	Yes		No
f.	Arrangement of tools
Yes		No

4. Please indicate the sufficiency of the following:

a.

Temperature control

Yes

No

b.

Chemical hazard control

Yes

No

c.

Electricity hazard control

Yes

No

v.

Do they equip workers with protective equipment appropriate to the work they do?

Yes

No

vi.

Do they have written working instructions for each machine or tool?

Yes

No

How they make sure that workers understand those instructions? ___________________

________________________________________________________________________

vii.

Is machinery provided with adequate safety guards?

Yes

No

8. Do they have written procedures for storage, use and disposal of chemicals in a language

that workers understand?Yes    No

6. Quality Management System:

1. Do they have Quality Manual covering Quality Policy, Quality Objectives and Standard

	Operating Procedures (SOPs)?	Yes		No
	If answer is yes, which certification do they have? ______________________________
	(Obtain copy of certificate for record)
ii.	Is Quality Policy displayed at proper places?
	Yes		No

7. Suppliers/ Sub-Contractors:

i.	Do they have an approved list of material/ service suppliers?	Yes		No

2. Do they have any record demonstrating that the sub-contractors have monitored the working

and environmental conditions meeting relevant standards?	Yes		No

8. Employment:

1. What is the employment procedure (i.e. the final recruiting authority etc.)?

_____________________________________________________________________

_____________________________________________________________________

ii.

Do they have a signed copy of contract of employment with each worker?

Yes

No

iii.

Are workers informed about their legal rights as employees?

Yes

No

If answer is yes, by which method they are informed? ___________________________

_______________________________________________________________________

iv.

Do they hold workers’ original identification documents?

Yes

No

v.

Does management require medical examination as a condition for employment?

Yes

No

If yes, what kind of examination it requires? _____________________________

________________________________________________________________

6. Who has access to test results of the examination? _______________________

7. What is employee turn over rate? _____________________________________

viii.	Do they keep an up-to-date list of employees?	Yes		No

9. Child Labor:

i.Do they have a policy on Child labor?

Yes

No

2. What is the legal minimum working age? _____________

3. What is the minimum working age in production facility? ___________

iv.

Do they possess evidence of the date of birth of each worker?

Yes

No

If yes, which kind of evidence do they hold? ___________________________________

v.

Do they keep a list of workers under the age of 18?

Yes

No

vi.

Do workers under the age of 18 operate machines?

Yes

No

vii.

Do workers under the age of 18 work overtime or at night?

Yes

No

viii.

Are workers under the age of 18 in contact with chemicals?

Yes

No

ix.	Do workers under the age of 18 receive regular medical examination?	Yes		No

10. Working Hours, Wages & Accommodation:

1. What is the standard working hours (excluding overtime) in a week? ________________

2. How many shifts per day does your plant normally work? ________________________

3. How many hours of overtime per week? ______________________________________

4. What is the maximum number of hours that employees work in a week? _____________

5. How many days off do workers have per week? _________________________________

vi.	Do they keep records of the hours worked by each worker every weak?	Yes		No

7. Please specify system of payment?

Piece Rate		Hourly		Per month

8. How often do workers get paid (pay period)? _______________________________

ix.

Do workers receive paid sick leave and paid annual leave?

Yes

No

x.

Do they provide accommodation for workers?

Yes

No

xi.

Is drinking water available to workers during work hours?

Yes

No

11. Disciplinary Procedures:

i.

Do they have a policy of disciplinary actions?

Yes

No

ii.

Are all the workers informed about the company’s disciplinary procedures?

Yes

No

If yes, which methods do they use to ensure that all workers are informed about the policy

and understand the disciplinary procedures? ____________________________________

________________________________________________________________________

iii.

Do they keep a log/ record of all disciplinary actions?

Yes

No

12. Health and Safety:

i.

Do they have a policy on health and safety?

Yes

No

ii.

Do they carry out health and safety risk assessments?

Yes

No

3. Have  they  developed  plans  for  continual  improvement  based  on  risk  assessments  and

accident logs?

Yes

No

iv.

Do they have a fire alarm that can be heard in all areas of the production site?

Yes

No

If yes, is the alarm regularly tested?

Yes

No

v.

Is the workplace provided with emergency exits?

Yes

No

6. How often do they check their fire fighting equipment? ___________________________

vii.	May workers access first aid equipment in the workplace during all shifts?	Yes		No
viii.	Are medically competent personnel within reach if an accident occurs?
Yes		No

13. Financial Strength:

i.	Is the supplier/ vendor financially strong enough to manage a secure supply chain?	Yes		No

2. Does the supplier/ vendor maintain a bank account and accept payments through  bank

transfer?Yes    No

iii.	Does the supplier/ vendor in a position to extend supplies on credit?	Yes		No
	If the answer is Yes, for what period? _________________________

14. Comments and General Observations:

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

15. Evaluation done by:

	i.	Procurement Manager:	Name ____________________ Signature ______________
	ii.	Production Manager:	Name ____________________ Signature ______________
	iii.	Quality Manager:	Name ____________________ Signature ______________
16. Approved as Supplier by:
		CEO:		Name ___________________ Signature ______________
				Dated __________________	______________

Instructions:

1. This evaluation form is to be used to approve suppliers in compliance with quality management system.

2. The evaluation team may consist of any or all of procurement manager, production manager and quality manager depending upon the nature of material/ service to be procured.

3. Once approved by the management, the supplier/ vendor should be included in approved list of suppliers as required to be maintained under quality management system.

4. A complete check is to be performed each year at the beginning of each calendar year.

1. Copies of evaluation and approval would remain available with procurement manager, quality manager and accounts department. However, permanent record shall be kept by the quality manager.