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COVID-19 – HOMEWORKING GUIDES  FOR  EMPLOYEES Given the current COVID-19 situation, ( Name of Company ) is activating homeworking arrangements for employees, where operationally feasible. Some employees, however, will still be required to report to duty or be at their work location due to the nature of their work. The following guides should be followed if your Manager instructs you to work from home. Computers for homeworking Where possible, you will be provided with the necessary company IT equipment to perform your role from home. Your Manager will inform you of their requirements. In general: If you have been issued with a company laptop, then you will be required to use it, unless instructed otherwise by your Manager. However, at the discretion of your division head, your laptop could be reassigned to someone else, if deemed operationally required. If you do not already have a company laptop, then you might be provided with one, if deemed operationally necessary. As an alternative, a desktop can also be taken home if approved by your Manager. If a laptop or a desktop is not available, then you might be advised by your Manager to use your personal laptop or home computer. Guidance notes are attached outlining how to securely access the company IT systems remotely in all circumstances. Any questions should be addressed through the IT team on ( Contact ) or ( Email ) Once home working is initiated, IT will activate remote access to shared drives and SharePoint for ( NAME OF COMPANY ) laptops. If access to any other programs or files is required for critical operations, inform your Manager. Phone and other communication methods for homeworking In order to ensure efficient communications: You must ensure that you have provided your current contact details to your Manager. This should include alternative (personal) number. Skype for Business should be used for calls and virtual meetings, whenever possible, please familiarize yourself with these applications. Employees who have company mobile phones should keep them available at all times. If you do not have company provided mobile phone and are required to make business calls, you may use your personal phone. Arrangements will be made to reimburse the cost of business calls if needed based on itemized billing, which will have to be signed out by your Manager. Other homeworking instructions for employees You must continue to work your normal working hours and be available at all times as if you were working in the office. Where required for their role, 24/7 availability must be continued. You must not attend to personal tasks during the working day unless expressly agreed with your Manager (i.e. attending a Doctor’s appointment). You must be available to attend conference calls, video conferencing or other meetings as requested by your Manager. Suitable attire should be maintained for all video conferencing. All work documents must continue to remain confidential and be managed securely and safely. Whilst there may be a requirement to take some documents home, for security reasons, these should be kept to a minimum as far as possible. For further questions, please contact your Manager. Attendance at the office may be required as directed by your Manager and you must remain available to attend at short notice, if needed. You must ensure that you have set up a suitable working environment to work safely and respectively without being disturbed. Requests for leave (including holiday leave, sick leave etc.) must continue to be applied for in the normal way. Any absence from work must be reported to your Manager as per the policy. You will not be required to regularize your time and attendance records otherwise. These will be managed centrally as required. Salary and benefits Basic salary and housing allowance will continue to be paid as normal for employees who are working from home, however other allowances might be amended if necessary. Download PDF Document In English. (Rs.5/-)

LAYOFF LETTER TO EMPLOYEE [Company Name][Street Address][City, ST ZIP Code][Date] Dear [employee name] I regret to inform you that due to the COVID-19 (Coronavirus) pandemic, it has become necessary for the company to temporarily reduce its workforce. You will be laid off effective from [insert date]. We will communicate potential return dates as we learn more about this issue. You will receive certain layoff benefits as per our company policy.  Thank you for your continued contributions to the company. If you have any further questions about your rights and layoff benefits, please get in contact with [contact name and details]. Sincerely, [Your Name] [Title] Download PDF Document In English. (Rs.5/-)

LETTER TO CLIENT FOR MAKING PROMPT PAYMENT To, Recipient Address Contact DearSir/Madam, Our records indicate that you have an outstanding balance of [Amount] with a due date of [xx/xx/xxxx]. We have yet to receive this payment. Please find a copy of the invoice enclosed for your ready reference and records.If this amount has already been paid and sent, please disregard this notice and we apologize for any inconvenience. Otherwise, please forward us the amount stated above that is past due by [xx/xx/xxxx]. Thank you for your cooperation regarding this matter in the hardship our company is facing due COVID-19. We sincerely hope we can continue doing business together in the future.Sincerely, Download PDF Document In English. (Rs.5/-)

LETTER TO VENDOR FOR EXTENSION IN TIME TO MAKE PAYMENT RE: Request for an extension of payments Dear Name of Vendor or Lender: Kindly refer to our order no: ——— dated [date] for the supply of [Product name]. We have large consignment of [product name] already in are shop/factory as the same could not be used for manufacturing due to the lockdown due to COVID-19 and sold in the market.  We shall, therefore, feel obliged if you will please give us an extension of time up to _________to make payment for the above referred order that was due on _________.   We realize that this will upset your arrangements for the monies due but we are sure you will accommodate us in the circumstances arising due to COVID-19. Assuring you of our best co-operation. Yours faithfully, Download PDF Document In English. (Rs.5/-)

LETTER TO VENDOR TO CANCEL ORDER Date: Dear Sir, Kindly refer to our order no: ——— dated [date] for the supply of [Product name]. We have large consignment of [product name] already in are shop/factory as the same could not be used for manufacturing due to the lockdown due to COVID-19  and our shop/factory is too full to accommodate more goods.  We shall, therefore, feel obliged if you will please treat referred to above as canceled. We realize that this will upset your arrangements for supplies but we are sure you will accommodate us in the circumstances arising due to COVID-19. Assuring you of our best co-operation. Yours faithfully, Download PDF Document In English. (Rs.5/-)

NOTICE TO LANDLORD FOR INTENT TO VACATE OFFICE Date: _______ Your Name  Current Address of Your Apartment  City, State, ZIP Code To, Landlord or Apartment Company’s Name  Address as Printed on Your Lease  City, State, ZIP Code Re: Notice of Intent to Vacate Dear (Name of landlord or manager),  This letter constitutes my written (number of days’ notice that you need to give based on your lease agreement) day notice that I will be moving out of my apartment on (date), the end of my current lease.  I am leaving because (COVID-19, rent increase, etc.)  Please advise me on when my security deposit of Rs.___________(amount agreed upon in your lease) will be returned to me, as well as if you will be taking any money out for damages that fall outside of normal wear and tear.  I can be reached at (phone number and address) after (your moving day).  Sincerely,  (Your Name & Signature)  Download PDF Document In English. (Rs.5/-)

Home Working Agreement Name Job title Address where home working will take place Phone number at address where home working will take place Council mobile phone number Date on which the home working agreement will commence Home Working Arrangements Agreed: Is the Agreement: Permanent / Temporary* – please specify end date: *delete as necessary Equipment Provided (including serial numbers) Employee Declaration:  I will be responsible for completing and recording annual health and safety checks at my home working location;  I understand that the requirement for me to adhere to the Council‟s policies and procedures is unaffected by the fact that I will be working from home;  I agree to allow access, by prior arrangement, to my manager, IT staff, portable appliance testing staff and any other Council employee who requires access to perform their duties;  I understand that the home working agreement is not a substitute for childcare or other caring responsibilities and that adequate provisions must be made in respect of these;  I understand that I may be required to attend a Council office from time to time during my home working hours (e.g. to attend a team meeting);  I understand the provision for the home working agreement to be cancelled by myself or the Council.  Please sign to confirm that you have read, understood and agree to the conditions relating to the home working arrangement:  Signed  Print Date Download PDF Document In English. (Rs.10/-)

LETTER TO LANDLORD FOR WAIVER OF OFFICE RENT [Your name][Your phone number] (optional)[Your email address] (optional)[Your Current Address][City, State, Zip Code] [Landlord’s Name Or Apartment Company’s Name][Landlord’s Address][City, State, Zip Code] Re: Request to Waive the Office Rent for the month of _____ Dear [Landlord’s name/Property Manager’s name]: We/I like my Office and have become friends with other tenants. However, it would be difficult to pay the rent for the month of _______ since it has impacted my/our business due to COVID-19. As you our aware that that the Government has announced the lockdown due to COVID-19, We/I are also unable to use the office premises. We/I have suffered huge loss in business and don’t even have the monies to pay salaries of the employees.   We/I have always been a responsible and trustworthy tenant. I have always paid my rent on time and kept my unit and surrounding areas clean.  We/I would be grateful to you if you could wave the rent for the month of__________ Finally, if you have any other ideas on how we can make this work, please let me know. You’ve always been a good landlord and We/I love my office, and ideally would like to continue renting it. Please let me know what you think. I’m happy to continue this conversation in person. Sincerely,[Your Name] Download PDF Document In English. (Rs.5/-)

NOTICE OF TERMINATION  [Date] Dear [Employee Name],Over the last month, [Company Name] has experienced financial difficulties due to lack of work in our industry due to COVID-19. We have explored many options, including the introduction of new products to replace those made obsolete by technological advances. Unfortunately, our efforts have not resulted in increased sales and work.After reviewing our options, we have concluded that we must eliminate approximately [number] positions. It is with deepest regret that I inform you that your position is one that will be eliminated effective [date], you are being given _____ days of notice in terms of your employment contract. Within the next week, a representative from Human Resources will call you to set up a meeting. During this meeting you will learn about your separation benefits that include the services of an outplacement firm to provide counseling and assistance in finding another job.Please accept our appreciation for your contributions during your employment with [Company name]. ‍Sincerely, [Name] Download PDF Document In English. (Rs.5/-)

Home Working Application Form Name Job Title Department / Section Manager Chief Officer Current Days and Hours of Work: I wish to apply to be considered for home working and propose the following working arrangements: Address at which home working would take place: This application is for a permanent / temporary * period. *delete as necessary. If the application is for a temporary period, please state the relevant dates: Do you feel your home working would have an impact on the service you provide or the colleagues in your team? If so, how could this be minimised? Home working is not suitable for employees who have caring responsibilities at home during normal working hours. By submitting this application you are confirming that you are not planning to combine home working with caring commitments. Signed: Date: Download PDF Document In English. (Rs.10/-)

LETTER TO LANDLORD TO LOWER OFFICE RENT TEMPLATE. [Your name][Your phone number] (optional)[Your email address] (optional)[Your Current Address][City, State, Zip Code] [Landlord’s Name Or Apartment Company’s Name][Landlord’s Address][City, State, Zip Code] Re: Request to Reduce Monthly Office Rent Payment Dear [Landlord’s name/Property Manager’s name]: We/I like my Office and have become friends with other tenants. However, it would be difficult to pay the rent since  it has impacted my/our business due to COVID-19 . As you our aware that that the Government has announced the lockdown due to COVID-19, We/I are also unable to use the office premises. We/I have suffered huge loss in business and don’t even have the monies to pay salaries of the employees.   For the above-mentioned reasons, I am asking you to lower my rent from  [Current Rent Rate]  to  [Desired Rent Rate] . I have always been a responsible and trustworthy tenant. I have always paid my rent on time and kept my unit and surrounding areas clean.  Also, to help you avoid these expenses for the next two years if you agree to lower my rent, I am willing to  [Your Counteroffer e.g. “sign an extended lease”, “increase my security deposit”, “forego renovations” etc.]. Finally, if you have any other ideas on how we can make this work, please let me know. You’ve always been a good landlord and I love my apartment, and ideally would like to continue renting it. Please let me know what you think. I’m happy to continue this conversation in person. Sincerely, [Your Name] Download PDF Document In English. (Rs.5/-)

NOTICE OF SALARY REDUCTION To:  Name of Employee,  Contract Job Title.  Re: Notice of Salary Reduction. Dear Name of Employee: This is a notice by Company Name that, effective Start Date, your salary will be reduced from Old Salary to New Salary. This action is being taken as a result of: Insert reason for salary reduction, an overall cutback in salaries due to COVID-19. This salary reduction shall be in effect as of Start Date. If you have any questions, please contact the Human Resources Manager. Human Resources Manager cc: Human Resources Manager Department Manager Personnel File Download PDF Document In English. (Rs.5/-)